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Team Administrator

Band 4

Main area
Oxfordshire Mental Health Services
Band 4
Full time: 37.5 hours per week
Job ref
Maple House, Horspath Driftway
£21,089 to £23,761 per annum
01/03/2020 23:59

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible.


The Neuro Developmental Conditions (NDC) provides a diagnosis and treatment service for young people in Oxfordshire with ASD and ADHD. It is an innovative way of working between the Children’s Directorate and Paediatric team at the Oxford University Hospitals (OUH). The post holder will work for Oxford Health NHS Foundation Trust but will work closely with the OUH and the Clinical Team Manager to ensure robust administrative processes are set up and used to provide a high quality seamless service for the young people and their families. This is an exciting opportunity to be involved in during a period of development as part of an overall Transformation of CAMHS to ensure the best outcome for the young person and their families.Due to the nature of our work the post holder will be typing sensitive information about the families, some of which could be distressing.

The post holder will provide administrative support to the Clinical Team Manager and team as well as the assessment and follow up clinics. The main focus of the role is to ensure the effective running of the clinics and ensuring all information is gained and prepared for the clinic as well as communication after assessment. The post will also include day-to-day organization of systems, to ensure the smooth running of the office, diary and post management, taking and typing minutes and other clerical duties. Additionally, the post holder will facilitate good communication and liaison with patients and their families, colleagues within the Trust and across other organizations. The post holder will also be responsible for maintaining databases by collecting and inputting of data relating to Team activity and reporting information as necessary.

We are looking for a positive, dynamic person, with a passion for good costumer service, and willingness to develop processes in a new team.

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Applicant requirements

Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the resident labour market test. UK Visas and Immigration (UKVI) requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the UKVI website. From 6 April 2017, Tier 2 skilled worker applicants, applying for entry clearance into the UK, must present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement. Guidance can be found here Criminal Records Checks for Overseas Applicants.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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Further details / informal visits contact

Maria Bourbon, Clinical Team Manager, on  01865 902447.