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Administration Assistant

Band 3

Main area
Band 3
Full Time 37.5 Hours per Week
Job ref
Warneford Hospital
£18,813 to £20,795 per annum
24/11/2019 23:59

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible.


We are looking for a well-organised administrative assistant to join our friendly and motivated team. You will be responsible for office support to the inpatient unit including answering the telephone, producing letters and other documents and supporting with managing the reception area and welcoming visitors.

Previous administration experience would be desirable although not essential as support and training will be provided. You will require good IT skills and the ability to work with people at all levels, together with good communication skills, both verbal and written. You should have the ability to use your own initiative but also be team orientated and have a flexible approach to work. The post will require some flexible evening working.

The post holder will be expected to work independently ensuring daily tasks and ongoing workloads are prioritized and completed in agreed time frames, and ensuring confidential and sensitive information in relation to staff is kept secure, and in accordance with Trust policies and procedures.

The building is purpose built with exceptional facilities for both the young people and staff.

The unit provides a comprehensive induction and support package as well as opportunities for training and learning.

Armed Forces CovenantStep into healthApprenticeships logoNo smoking policyPositive about disabled peopleStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Mindful employer.  Being positive about mental health.Improving working livesAge positiveDisability confident employerCare quality commission - Good

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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Further details / informal visits contact

Sarah Firth /Modern Matron or Sameera Pathan (performance and administration manager) on 01865 902711.